Personal Information Collection Statement (‘PICS’)
In compliance with the Personal Data (Privacy) Ordinance (Cap. 486) of the Laws of the Hong Kong Special Administrative Region, Greater Bay Area Homeland Youth Community Foundation Limited (collectively referred to as ‘The Foundation’, ‘we’, ‘our’ or ‘us’) are committed to protecting privacy, confidentiality and the security of all the personal information we hold. We also take reasonable measures to ensure that all our employees and agents uphold the same obligations.
Your Consent
The website https://gbayouth.org.hk/ (‘Website’) is wholly owned and operated by The Foundation. By using the Website you consent to our collection and use of your Personal Data (as defined below). If we make any changes to this PICS and/or any procedure mentioned herein, we will announce the changes on the Website to keep you updated of what information we collect, how we use it and under what circumstances we may disclose it.
Collection of Personal Data and User Information
Whenever you visit the Website or make telephone calls to us, we may collect two types of information from you:
1. Personal Data
‘Personal Data’ means any data relating to a living individual from which it is practicable for the identity of the individual to be ascertained and in a form in which access to or processing of the data is practicable.
The Foundation may collect Personal Data directly from you. The Personal Data may also be collected through third party channels. The kind of Personal Data we may collect from you include (but not limited to):
| a. | name; |
| b. | email address; |
| c. | telephone number; |
| d. | gender; |
| e. | occupation. |
2. User information
When you visit the Website, our service provider keeps a record of your visit. This includes your domain name, server address, IP address, the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/durations (‘Visitor Data’). We may also obtain information about your general Internet usage to help us improve the Website by using ‘cookies’ which are stored on the hard drive of your computer. Information gathered by using ‘cookies’ may include the date and time of visits, the pages viewed, time spent at the Website, and the websites you visited immediately before and after the Website. The service provider only discloses to us aggregate information about the number of visitors. We use Visitor Data only for preparing statistics, website enhancement and optimisation purposes such as to determine the optimal screen resolutions, and which page has been visited most frequently etc. We do not use and have no intention to use the Visitor Data to personally identify anyone.
Purpose of Collecting your Personal Data
The purpose for which we may use your Personal Data depends on the type(s) of service(s) we are providing to you. For instance, we may use your Personal Data for one or more of the following purposes:
| 1. | to communicate with you in response to your enquiries, comments and suggestions; |
| 2. | to comply or follow up with your requests for information or services, whether submitted by you online, over the phone, or through other methods; |
| 3. | to confirm your attendance to our events; |
| 4. | to inform you or communicate with you regarding our latest updates; |
| 5. | for analytical purposes in order to improve our system and the quality of the relevant services; |
| 6. | to deliver information to you that we believe you may have interest in, such as new programme, new event, etc. and other promotions and marketing materials; |
| 7. | other purposes which are in line with or complement the mission of The Foundation; |
| 8. | for compliance with applicable laws and regulations as may be necessary. |
Protection of Personal Data
The Foundation strives to preserve the confidentiality and safety of the Personal Data we have collected, used and stored in our system. We also manage carefully the transfer and disclosure of any Personal Data. All Personal Data are collected impartially and in compliance of the applicable law. The Personal Data will only be used within the scope of our work and/or for other lawful purposes. We maintain at all times reasonable and sufficient policies and procedures to procure that the Personal Data are secured and are not available for review, process, deletion or other usage without due authorization.
Transfer of Personal Data
Your information may be accessed by, disclosed, provided or transferred to our business partners, persons or divisions within The Foundation (including but not limited to Greater Bay Area Homeland Youth Community Foundation Limited) and, professional advisers and associated or affiliated companies of The Foundation, agent, contractor or third party service provider which provides support service to The Foundation, and any other person to whom The Foundation is under an obligation to make disclosure under the requirements of any law binding on The Foundation, to the extent necessary for the aforementioned purposes.
Right to Access and Correct Personal Data
You may at any time request access to or correction of your Personal Data collected and/or retained by us. Any request to access to or correct the Personal Data shall be in writing addressing to the Office Manager of Greater Bay Area Homeland Youth Community Foundation Limited, Greater Bay Area Homeland Youth Foundation Limited or Greater Bay Area Youth Foundation Limited at Room 16/F, 9 Des Voeux Road West, Sheung Wan, Hong Kong in accordance with the Personal Data (Privacy) Ordinance. You may also choose to stop receiving or hearing from us in regard to our service or Website updates via one of the following methods (please specify your name, contact number and your email address):
| 1. | By email: info@gbayouth.org.hk |
| 2. | By Post: Room 16/F, 9 Des Voeux Road West, Sheung Wan, Hong Kong |
Links to Other Websites
This Website contains hyperlinks to other websites (‘third–party websites’). This PICS does not apply to the third-party websites. We are not responsible for any data collected by the third-party websites. The hyperlinks to the third-party websites are provided in the Website solely for easy reference. We make no warranties, representations or undertakings about, and cannot guarantee, the accuracy, completeness, currency or authenticity of any third-party contents and third-party websites functionality. We will not take any responsibility or liability for or in connection with any third-party website, and any access to such content is at your own risk.
Safety
While we will strive to create a safe Internet environment, we cannot guarantee the safety of the use of our website or any emails to or from us.
Updates to this PICS
Any updates to the PICS will be published on the Website. You should check this PICS regularly to make sure you understand our latest policy. If you continue to use the Website and/or any relevant platforms, it indicates your acceptance to it and that you give full consent to the relevant changes.
Retention of Personal Data
The Personal Data provided by you are retained for as long as the purposes for which such data were collected continue and not in violation of any applicable law. Once it is not necessary to use the Personal Data to fulfill such purposes, they are then destroyed within a reasonable time unless their retention is required to satisfy legal, regulatory or accounting requirements or to protect The Foundation’s interests.
Language
In the event that there is any inconsistency between the English and Chinese versions of this PICS, the English version shall prevail.
